Secretary (Harare)

Job Description

National Biotechnology Authority is looking for a highly organized secretary to perform personalized administrative duties for the Authority. The ideal candidate will have excellent communication skills, a strong ability to multitask, and a proactive approach to problem-solving. Qualified candidates are encouraged to apply.

Duties and Responsibilities

• Performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Observing best business practices and etiquette.
• Any other duties assigned by the supervisor.

Qualifications and Experience

• Certification in secretarial studies, office administration, or related training.
• 2-3 years of experience as a secretary would be advantageous.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.
• Exceptional.

Other

How to Apply

Interested applicants should submit their application letters and a detailed Curriculum Vitae to: vacancies@nba.ac.zw not later than the 10th of November 2024, clearly labelled Secretary in the subject line.